Head of Finance and Procurement Unit (EASO)
Temporary (5yrs 0mos)
Physical Work Location:
European Asylum Support Office
MTC Block A
Grand Harbour Valletta
Ph: +356 22487500
The Head of the Finance and Procurement Unit will manage the Finance and Procurement sectors, and reports directly to the Head of Administration Department. The Unit is responsible for managing the financial resources of EASO including the coordination of all activities in relation to the preparation and implementation of the budget, the public procurement procedures and contracts of the agency and ensures compliance with the agency’s financial and regulatory framework.
Why is this role important?
The European Asylum Support Office (hereinafter referred to as "EASO"), established by Regulation 439/2010, strengthens European Union (EU) Member States’ practical cooperation on asylum, enhances the implementation of the Common European Asylum System (CEAS) and supports Member States whose asylum and reception systems are under particular pressure.
Once hired, you will:
Under the direction of the Head of Department of Administration, the incumbent will be responsible for the following key tasks:
Advice and support the management of the Agency on all aspects of finance, budget and procurement;
Report regularly to Senior Management on budget execution, procurement, contract management and cost control;
Develop, monitor and propose revisions to financial and procurement policies, practices and procedures, to meet the evolving needs of the Agency. Ensure that financial functions are exercised in accordance with relevant internal and/or EU financial guidelines;
Contribute to the drafting of the annual, multi-annual planning cycles regarding the budget (Work Programme, Single Programming Document and similar documentation);
Propose draft estimates of the revenue and expenditure of EASO;
Develop and implement EASO’s procurement plan ensuring that the applicable financial and procurement policies and procedures are followed;
Liaise and assist in the cooperation with external actors including, the European Court of Auditors, the Internal Audit Service of the European Commission, at the appropriate level in the overall field of Finance and Procurement;
Apply sound financial management to ensure the legality and regularity of the financial transactions in accordance with the EU Financial Regulation and internal rules;
In conjunction with the Heads of Sectors in the Finance and Procurement Unit, ensure all rules and procedures are in compliance with the applicable EU legislative instruments;
Coordinate and contribute to the effective monitoring and implementation of the Agency’s budget as determined by policy priorities and budgetary limitations (i.e. budget amendments and other required actions);
Plan, organise, manage and supervise the work and staff of the Unit. Continuously review and improve the service delivery processes with the view to achieving efficiency, consistency and transparency;
Any other tasks identified by the Head of Administration Department and/or the Executive Director.
What do we offer?
The pay for a Temporary Agent, AD 10 (step 1) consists of a basic salary of 8.728,19€ weighted by the correction coefficient (for Malta currently 86.5%) supplemented with various allowances, including family allowances. The salaries of staff members are subject to a European Union tax deducted at source. Staff members are exempt from national tax on salary and are members of the European Union social security and pension schemes.
For further information on working conditions of temporary staff please refer to CEOS: http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CONSLEG:1962R0031:20140101:EN:PDF
At least 5 years of professional experience in a management position relevant to the aforementioned duties, preferably working with an International Organisation, in the European institutions, Agencies or intergovernmental organisations;
A University first degree and/or Master’s degree in Finance, Public Administration, Economics or Business Administration;
Sound understanding of ethics and procurement standards applicable in EU public administration;
Proven experience of financial and procurement procedures and audit practices;
Good knowledge of management principles, in particular as regards strategic planning, prioritisation, project management and allocation of resources.
Have a level of education which corresponds to completed university studies of at least 4 years attested by a diploma and, after having obtained the university diploma, at least 12 years of appropriate professional experience, or have a level of education which corresponds to completed university studies of at least 3 years attested by a diploma and, after having obtained the university diploma, at least 13 years of appropriate professional experience;
Be nationals of one of the Member States of the European Union, Lichtenstein, Norway and Switzerland;
Be entitled to their full rights as citizens;
Have fulfilled any obligations imposed on them by the laws on military service;
Possess a thorough knowledge of one of the official EU languages and a satisfactory knowledge of another of these languages to the extent necessary for the performance of the duties pertaining to the post;
Meet the character requirements for the duties involved;
Be physically fit to perform the duties linked to the post;
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Equal Opportunity Employment Disclosure
This company is an equal opportunity employer; applicants are considered for all roles without regard to race, color, religious creed, sex, national origin, citizenship status, age, physical or mental disability, sexual orientation, marital, parental, veteran or military status, unfavorable military discharge, or any other status protected by applicable federal, state or local law.