Procurement Specialist (Category Manager, Corporate Services & Real Estate)

 
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Application Deadline:

October 31, 2018 @ 11:59pm UTC


Position Type

Term (3 yrs 0 mos)

Telework Eligibility

No

Clearance Required

No

Estimated Salary

$82k - $150k (USD)


Physical Work Location:

The World Bank Group

Corporate Procurement Unit

1225 Connecticut Avenue, NW

Washington, DC 20036

 

Position description:

The Procurement Specialist (Category Manager) position is located at the World Bank’s headquarters office in Washington, D.C. This position report to a Sr. Procurement Specialist / Category Team Lead who in turn reports to the Deputy Chief, Corporate Procurement / Head, Sourcing and Category Management.

Why is this role important?

The World Bank Group has set two goals for the world to achieve by 2030:

  • End extreme poverty by decreasing the percentage of people living on less than $1.90 a day to no more than 3%

  • Promote shared prosperity by fostering the income growth of the bottom 40% for every country

The World Bank is a vital source of financial and technical assistance to developing countries around the world. We are not a bank in the ordinary sense but a unique partnership to reduce poverty and support development. The World Bank Group comprises five institutions managed by their member countries.

The Corporate Procurement Division, SPACP, is responsible for the procurement of goods, works, services and consulting to support the Word Bank Group’s offices worldwide and spends approximately $1.6 billion annually with a staff of 72 located both in Washington, DC and Chennai, India. Procurement personnel in SPACP are assigned to seven (7) Procurement Teams each reporting to a Team Leader.

In performing its role, the Corporate Procurement Division provides high quality, customer-oriented services to the World Bank Group by:

  • Providing best value procurement solutions, giving the WBG access to quality goods and services at the best price;

  • Assisting staff with procurement requirements through planning, solicitation, evaluation, supplier assessment, contracting and contract management and administration;

  • Developing and maintaining policies and procedures related to the procurement of goods and services and guidelines and tools to help assure compliance with procurement rules, practices and techniques, regulations and procedures;  and

  • Coordinating with staff in HQ and Country Offices on matters relating to procurement rules by providing assistance, advice, training and guidance when needed.

  • Developing and maintaining trusted relationships with key stakeholders both inside and external to the Bank Group.

Once hired, you will:

Work with clients to develop annual procurement plans, develop and execute contracts, conduct needs assessment, review specifications, conduct RFPs/IFBs, perform contract administration, negotiations and dispute/conflict resolution.

The position requires high level skills and relevant work experience in the field of category management and sourcing across a variety of industry sectors, as well as, contract management, dispute resolution, and managing interpersonal relationships and communication with key stakeholders and suppliers.

This position is in the Corporate Services & Real Estate (CSRE) category team and requires in-depth knowledge of the category.

The CSRE category includes travel services (airlines discounts, travel management services, hotel discounts, air charter, etc.); construction and renovation services; architectural and engineering services; facilities management services; food, conference and global meetings management services; child care services; translation services; printing and graphics; security services; mail and messenger services, audio visual services; etc.

Due to the requirements of the job, this position may involve travel and frequent adjustments to the work schedule created by the time zone difference with many of the clients it supports. 

Key accountabilities for these positions include:

  • Conducts procurement, sourcing and category management relevant to the categories assigned and required by the World Bank Group in the US as well as internationally.

  • Understands client’s needs, generates solicitations and manages sourcing process for assigned areas; collaborates with clients in developing procurement plans; carries out market research to identify sources of supply; reviews technical specifications for completeness, errors, omissions and competitive qualities; develops vendor pre-qualifying and evaluation criteria; and prepares contracts and conducts pre-bid or proposal conferences.

  • Negotiates contract terms and conditions for the range of assigned categories.

  • Analyzes financial reports (cash flow statements, income statements, balance sheets) of major corporations considered for contract awards and conducts marketplace analysis.

  • Plans and manages negotiation process, resolves purchase and contract issues.

  • Analyses bids and proposals, prepares support documentation and procurement award recommendations.

  • Conducts dispute and protest debriefings/meetings.

  • Monitors vendor performance and ensures timely delivery and quality of services, expedites delivery as appropriate.

  • Conducts research, trend analysis and benchmarking in international markets including category management.

  • Leads/guides team located in Washington DC and located remotely in country offices performing complex procurements.

  • Liaises with and makes presentations to procurement committees.

  • Undertakes contract administration to ensure compliance with Bank policy and contract terms. May provide guidance and direction to Project Managers on contract management issues.

  • Has signature authority up to USD $500,000.

  • Designs innovative solutions for complex solicitations for large dollar and/or high visibility contracts.

  • May provide guidance/mentoring to more junior staff.

Work implies frequent interaction with the following:

  • Bank Group staff at all levels, typically Business Unit Managers, Country Directors and Managers, Chief Administrative Officers, Legal Department Representatives, Resource Managers, Administrative Procurement Review Committee Members, Officers, and Project Task Leaders.

  • Consultants and supplier representatives, typically sales representatives, heads of companies and VPs, account managers and commodity specialists, and technical representatives. 

What do we offer?

The World Bank Group offers competitive salaries and benefits to match a compelling career choice. Salaries are internationally competitive and based upon education qualifications and professional experience.

Health, Life, Accident, and Other Insurance Programs

Headquarters-recruited staff and their eligible family members (including domestic partners) may choose from three comprehensive medical/dental benefit plans, with no pre-existing condition exclusions if enrollment is made within 60 days of entry-on-duty. Staff members recruited to a Country Office are eligible for a comprehensive medical/dental benefits plan for themselves and eligible family members, including domestic partners.

The World Bank Group provides basic life and accident insurance to all staff at no cost. Headquarters-recruited staff can elect additional life and accident insurance coverage at their own expense.

Disability and worker's compensation coverage is provided to all staff at no cost.

Pension Plan

The World Bank Group sponsors a comprehensive pension plan for all staff. Staff and the World Bank Group make contributions toward a pension that is used upon retirement.

Relocation, Resettlement, and Expatriate Benefits

For staff appointed to positions subject to international recruitment, the World Bank Group pays relocation benefits upon appointment and resettlement benefits upon end of employment. The World Bank also pays a mobility premium to eligible expatriate staff appointed to positions at headquarters subject to international recruitment, with eligibility based on nationality and visa/residency status in the appointment duty station. (Staff members appointed to non-headquarters positions subject to international recruitment may be eligible for other expatriate benefits.)

Paid Leave

New staff receive 26 days of annual leave and 15 days of sick leave per year, accrued daily.

Work/Life Balance

The WBG makes an effort to help staff achieve balance in their work and personal lives.

The Bank strives to offer flexible work arrangements to provide a better work/life balance for staff. Some of the programs that are offered include telecommuting, alternate and reduced work schedules, flextime, job sharing and home-based work. These arrangements are based on the discretion of the hiring manager, the business needs of the institution, and the specifics of each individual.

In addition, the Bank headquarters offers other services to assist in achieving work/life balance:

Health Services Department: An on-site Health Services Department provides consultation and treatment for minor ailments or injuries during the work day and clinical services related to work assignments (such as pre-employment evaluations and travel medicine), as well as preventive care services. The department has a Health PromotionProgram offering a wide range of ongoing programs and scheduled activities to encourage good health habits for staff and families.

Fitness Center: The Bank’s fitness center is fully supplied with state-of-the-art exercise equipment, locker rooms, showers, saunas, and exercise studios to promote and maintain the good health, morale, and productivity of staff.

Child Care: The World Bank Group recognizes that for many staff quality child care is a high priority. Our Children’s Center provides high quality services in this area. In addition, backup child care is available to staff members who need emergency or temporary child care.

Lactation Room: Rooms for nursing mothers are available in a number of World Bank Group offices.

Minimum requirements:

MA/MS in Procurement, Business Administration, Law, or other relevant discipline and nationally/internationally recognized Professional Certification (CPSM, CIPS or equivalent) coupled with courses/certificates in procurement; or equivalent combination of education and experience.

Minimum of 10 years relevant corporate experience.

Extensive experience conducting international sourcing.

Minimum of 7 years of experience conducting procurement, sourcing and category management for some or all the categories assigned.

Extensive experience with Corporate Services & Real Estate category, including category strategy and industry benchmark.

Proven experience assessing local market conditions and providing guidance to internal stakeholders.

Experience in capacity building techniques in procurement, sourcing and category management.

Proven experience in complex contract terms and conditions (e.g. international regulations, technology issues, indemnification, intellectual property, cultural issues, assignment, contract termination, etc.), and negotiation of contract terms and conditions.

Working knowledge of operations research and quantitative methods approaches to measure supplier capacity and systems to produce and deliver goods and services as proposed.

Extensive knowledge of and experience in applying public/private sector procurement procedures and practices and good understanding of sources of supply, market trends, pricing, etc.

Excellent negotiating skills to shape agreements with vendors.

Proven project management skills.

Proven dispute resolution skills.

Understanding of category management

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Equal Opportunity Employment Disclosure

This company is an equal opportunity employer; applicants are considered for all roles without regard to race, color, religious creed, sex, national origin, citizenship status, age, physical or mental disability, sexual orientation, marital, parental, veteran or military status, unfavorable military discharge, or any other status protected by applicable federal, state or local law.