Procurement Officer (Office of Central Support Services)
October 28, 2018 @ 11:59pm ET
$30k - $80k + PAI & Tax Exemption (USD)
Physical Work Location:
1 United Nations Plaza, 15th Floor
New York, NY 10017
There are two (2) vacancies for this opportunity. These positions are located in the Procurement Division, Office of Central Support Services, Department of Management. The mandate of the Procurement Division is to provide responsive, effective, and quality expert procurement services and business advice to United Nations Headquarters, field missions, and other United Nations organizations, while achieving best value for money, ensuring a competitive, fair and transparent process in accordance with established regulations, rules and procedures. The incumbents will report to a Senior Procurement Officer.
Why is this role important?
Founded at the end of the Second World War, the United Nations is an international organization made up of 193 Member States committed to maintaining international peace and security.
Every day the UN works to tackle global challenges and deliver results for those most in need. Giving life-saving support to populations hit by humanitarian crises, helping build and keep the peace in conflict-ridden areas, supporting governments and their citizens to advance development and fight poverty, and promoting human rights worldwide are the core pillars of the work of the United Nations and the mandates it receives from its Member States.
Once hired, you will:
Within delegated authority as a Procurement Officer, you may be responsible for the following duties:
Plan, develop and manage all procurement and contractual aspects of projects of significant complexity related to worldwide procurement of diverse products and services with significant complexity for the United Nations Headquarters, Peacekeeping Missions, and Offices Away from Headquarters (e.g., transportation services, information technology, electronic equipment and instruments, vehicles, medicines, foodstuffs, building maintenance materials, office supplies, construction, furniture, etc.).
Advise requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stages of the procurement cycle.
Prepare/oversee preparation and distribution of invitations to tender and manage/conduct all aspects of bid/proposal evaluations.
Formulate strategies and designs innovative solutions to resolve issues/conflicts for complex procurement projects.
Establishe and maintain work program and schedule for ongoing contracts and newly-planned ones.
Participate in negotiations with senior supplier representatives; sign procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepare submissions to the Contracts Committee for review and subsequent approval by the authorized official.
Conduct market research to keep abreast of market developments; researche and analyze statistical data and market reports on the world commodity situation, production patterns and availability of good and services.
Identifie new technologies and products/services, evaluate and recommend potential supply sources and participates in the incorporation of research results into the procurement program.
Oversee adherence to contractual agreements, recommend amendments and extensions of contracts, and advise concerned parties on contractual rights and obligations.
Prepare a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc.
Provide guidance to, and may supervise, new/junior staff.
What do we offer?
Base Salary + Post Adjustment w/Income Tax Exemption (In Most Cases)
Travel and Shipping Expenses
Hardship Allowance (Location-Dependent)
Hazard Pay + Rest/Recuperation Break (Location-Dependent)
Holidays and Leave
Advanced university degree (Master's degree or equivalent degree) in business administration, public administration, commerce, engineering, law or a related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Certification issued by a professional procurement training institution is desirable.
A minimum of five years of progressively responsible experience in procurement, contract management, contract administration or logistics and supply chain management is required. Two consecutive years of the aforementioned experience, in the most recent five years, are required to be directly related to first-hand procurement experience in conducting international tender exercises to award contracts. Experience in public sector procurement processes and procedures is desirable. Experience in the use of procurement information systems is desirable. Procurement experience in support of implementation of the programmes and operations of the United Nations field missions, the United Nations Common System or other comparable international organization is desirable.
English and French are the working languages of the United Nations Secretariat. For the positions advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.
Professionalism: Knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services. Knowledge of INCOTERMS and international business practices. Knowledge of contract law and expertise in handling complex contract issues. Knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing. Ability to shape and influence agreements with requisitioning units and vendors. Ability to apply technical expertise to resolve a range of issues/problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Note: Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.
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Equal Opportunity Employment Disclosure
This company is an equal opportunity employer; applicants are considered for all roles without regard to race, color, religious creed, sex, national origin, citizenship status, age, physical or mental disability, sexual orientation, marital, parental, veteran or military status, unfavorable military discharge, or any other status protected by applicable federal, state or local law.